Do Your Form I-9s Match Your Payroll Records?

Do Your Form I-9s Match Your Payroll Records?

By Jennifer Gladstone

payrollHave you ever compared your payroll data to your I-9 records? Would you have even thought to do such a thing? Many business owners don’t realize that this is a great way to self-audit your I-9 information and possibly head-off significant fines should Immigration and Customs Enforcement (ICE) show up at your door. 

When you compare your payroll to your Form I-9s you will first find out if you have the proper I-9 documentation for each and every employee, as required by federal law. Once you have both forms for each employee, you can compare Social Security Numbers and birth dates to make sure your I-9s are complete. You might also find incorrect start dates and other discrepancies that would be red flags during an ICE audit. 

While this might sound like a daunting process, it is actually very easy if you use any of the EBI-9 Solutions. EBI-9 allows users to upload and compare payroll files with your company’s Form I-9s by literally just clicking one button.  The “Missing I-9 Report” tab gets the ball rolling. By activating this feature you can ensure there is a Form I-9 on file for everyone on their payroll.  The “Missing I-9 Report” can match employee SSNs and/or DOBs in the payroll file to find if any I-9s are missing from company records. The report provides instant results, and is an easy way to self-audit. 

The EBI-9 system allows for easy remediation of any incorrect data. Users can electronically update Form I-9 information and have the ability to upload supporting documentation to explain the updates. 

With the increasing amount of ICE audits, being able to cross-check Form I-9 records with payroll files is invaluable. It provides a way to ensure that your records are compliant, and that you are prepared in case of a government audit. EBI offers conversion services from both paper and existing electronic Form I-9s into the EBI-9 system so that you can take advantage of these features.


Employment Background Investigations is a technology driven leader in domestic and global pre-employment background checks, drug testing, occupational health screening and I-9 compliance. We specialize in development, implementation and management of customized employment screening programs for large and multi-national clients. We are dedicated to information security.  EBI is the only NAPBS Accredited background screening company in the world to hold both an ISO 27001:2005 certification for information security and an ISO 9001:2008 certification for Quality Management.

All content provided by EBI is published for the convenience of its readers and should never be deemed as legal guidance or advice.  Always consult your legal counsel for specific advice on state laws and industry regulations.

About the Author

Jennifer Gladstone

Jennifer Gladstone

Jennifer Gladstone is a news anchor and journalist with more than 20 years of experience in front of the camera. She's worked in several markets, large and small, and has performed nearly every task needed in a newsroom. As EBI’s Screening News Editor, she keeps EBI’s customers and blog subscribers up to date on the latest screening news and legislative alerts affecting companies of all sizes.

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