As many employers know, E-Verify is a government-managed system that compares information from an employee’s Form I-9 to data from the U.S. Department of Homeland Security and Social Security Administration to confirm employment eligibility. There is currently active E-Verify legislation in over half of the 50 states, and this number is constantly increasing. The United States Citizenship and Immigration Services (USCIS) recently released a few news items regarding the E-Verify system:
TNC Notification E-Mail
The latest edition of the Form I-9 (03/08/2013 N) offers a field for employee e-mail addresses. While the employee e-mail address is optional on the Form I-9, employers are required to enter the employee e-mail address into E-Verify if it is submitted on the Form I-9. As of July 01, 2013, if a valid e-mail address is submitted to E-Verify, the system will e-mail employees directly if employee information results in a Tentative Non-Confirmation (TNC). Employers are able to view examples of these TNC e-mails from the USCIS website. Employers should note that this new enhancement does not alter pre-existing responsibilities of employers to notify employees, nor does it eliminate the obligation of employers to give a copy of the TNC to employees.
Idaho Joins RIDE Program
Effective July 14, 2013, Idaho has become the third state to join the Records and Information from DMVs for E-Verify (RIDE) program. RIDE, a voluntary program, allows E-Verify employers to verify their new employee’s driver licenses and/or state-issued identification cards. This new initiative aims to improve accuracy in verifying employee work authorization, as many employees provide a drivers license or state-issued identification card as documentation on the Form I-9. Florida and Mississippi also currently participate in RIDE.
E-Verify Rated Positively by Independent Reports
The Westat Corporation conducted a nationally-representative survey of E-Verify users that compiled employers’ opinions and experiences with the E-Verify system. The findings reported that 83% of the eligible employers surveyed showed high user satisfaction with the E-Verify program. A full report of the user survey can be found here.
For a current list of states with active E-Verify legislation, please visit EBI’s E-Verify Legislation Map.
Employment Background Investigations is committed to providing employers with valuable education, news and resources around background screening, drug testing, occupational healthcare and employment eligibility. All content provided by EBI is published for the convenience of its readers and should never be deemed as legal guidance or advice. Always consult your legal counsel for specific advice on state laws and industry regulations.
EBI offers electronic Form I-9 and E-Verify solutions to employers. Start the I-9 process right with every new hire. EBI's Electronic Form I-9 Solution lets you complete, sign and store all the documents electronically, complete with error-checking and guidance. The system will also guide you through the requirements of collecting proper and compliant documentation to prove worker eligibility. Contact EBI to learn more about our employment eligibility solutions. EBI offers electronic Form I-9 and E-Verify solutions to employers. EBI is a proud supporter and an approved designated Employer Agent through the Department of Homeland Security.