Legislative Alert - E-Verify and New Form I-9 Updates

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EBI Legislative Alert

A notification from USCIS went out to subscribers yesterday, stating that in the USCIS’s initial release of the latest “E-Verify Connection”, March 2013 Issue XII, USCIS incorrectly stated the new Form I-9’s revision date and expiration date. Employers should note that the correct revision date for the new Form I-9, as issued by USCIS, is (03/08/2013 N) and the expiration date is 03/31/2016.

The U.S. Citizenship and Immigration Services (USCIS) has also issued a new “Handbook for Employers, Guidance for Completing the Form I-9 (M-274)”. This reference manual now contains updated information to reflect the new Form I-9 (Rev. 03/08/2013 N). The other modification is that the name of the handbook has changed slightly from “instructions” to “guidance”.

The deadline, as set forth by the USCIS, for use of the new Form I-9 by all employers, is May 07, 2013. The new Form I-9 contains a new format that is now two pages long, as well as additional fields in “Section 1” for an employee’s e-mail address and phone number. Employers have the ability to review and familiarize themselves with the new Form I-9 ahead of the May 07, 2013 deadline. After May 07, 2013, all employers must use the new Form I-9 or they risk potential fines and penalties from U.S. Immigration and Customs Enforcement (ICE).

Many accredited background screening companies offer electronic I-9 services that stay abreast of USCIS Form I-9 updates so that employers and Human Resources representatives don’t have to worry about updating paper documentation to distribute to new hires. Businesses that want to reduce paperwork and the costly labor expenses of keeping up-to-date with USCIS updates may want to consider inquiring about electronic I-9 services.

EBI is committed to providing employers with valuable education, news and resources around background screening, drug testing, occupational healthcare and employment eligibility. All content provided by EBI is published for the convenience of its readers and should never be deemed as legal guidance or advice. Always consult your legal counsel for specific advice on local laws and industry regulations.

EBI offers electronic Form I-9 and E-Verify solutions to employers. Start the I-9 process right with every new hire. EBI's Electronic Form I-9 Solution lets you complete, sign and store all the documents electronically, complete with error-checking and guidance. The system will also guide you through the requirements of collecting proper and compliant documentation to prove worker eligibility. Contact EBI to learn more about our employment eligibility solutions.